executive assistant skills and expertise

11/25/2014 09:47 am ET Updated Jan 25, 2015 If you've ever seen The Devil Wears Prada, you may believe that being an administrative assistant is a stepping stone to something greater. A slip of the tongue or an errant email can have the same effect as a public Tweet about your company’s upcoming layoffs. Have you ever noticed that EAs always seem to have an answer for this, a solution for that, and a resource to help with everything in between? Administrative and Office Support. For more details, please see our, Copyright 2011 - 2020 Practically Perfect PA | All Rights Reserved, The ultimate guide to productivity for Assistants. This means that every time you visit this website you will need to enable or disable cookies again. Great article! If you ever want to get support, be sure to give it generously. Aside from a proficiency in computer skills, an Executive Assistant is not necessarily required to have a degree. Here’s the thing. I am also responsible for taking Board Meeting Minutes and I’m struggling a bit. They are a great place for me to start on my developmental journey. As an Executive Assistant, I’d bet you’ve been called one of the above labels before. thank you for sharing such informative and worth reading topics. The ability to troubleshoot for your boss is a must-have skill. Internally, you interact with employees at every level within the org, from entry-level contributors to managers, all the way up to the c-suite. Describing the EA as well as you did, makes us feel worthy of our jobs. Executive Assistant job qualifications and requirements. I should have proofed it. Start off your own list of resources with our favorite secret: Let’s not sugarcoat things – executives can be demanding! The skills required to do so include organization, time management, multi-tasking, resourcefulness, fine attention to detail and follow-through –all the skills that make a great executive assistant. Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. Santa Clara University has a fantastic resource page on developing negotiating skills. Senior Executive Assistants adopt an attitude of regular professional development. It can be daunting, especially for new Assistants or those making their way up the career ladder. Here’s a quick overview of the skills you should look for in professional executive assistants… Great information and we’ll worth my time to learn and refresh on EA Skills. Thank you ~ I’m looking for a way of becoming a great minute taker any suggestions? Thank you for the tips and the resources opportunities out there. We do! Website Accessibility Policy, 59 Exciting Employee Engagement Ideas For … And yet, Executive Assistants are arguably more valuable now than they were in decades past. The first is what I call “situational anticipation.” That’s when you see the elements of a potential problem coming together, and you work proactively to prevent them from developing. Subscribe . Executives can live in a bubble. But it’s best to act quickly and confidently and move things forward rather than wait around for further clarity, or worse, permission. Hi Jen! Great Article! We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. There’s no time for equivocation in the fast-paced world of the Executive Assistant. Thank you for the additional resources included. Excellent communication skills successfully utilized in preparing reports and documents and liaising with senior staff members and … I’m EA to the CEO at Perfection Farms in Victoria and I was thrilled to receive the 2016 Page Personnel Executive Assistant of the Year award. If you want to present yourself to hiring managers in a compelling way, writing a resume summary statement is the first step. To build and maintain a strong support network, EAs have to cultivate amazing networking skills. Many taskmasters swear by the Pomodoro Technique for getting through their to-do lists. The skills needed for Assistants to work on projects, add value in the role and streamline processes and prcedures. I’m exhausted reading it. Remember the EA who scored impossible-to-find Lakers tickets? I was an EA for 7 years and yet I struggle to answer that question: What does an EA do. Highlight the times you have run a project or event. Practically Perfect PA’s guide to finding the time, manging your time and get through your to-do list. Being honest and patient is important in this role. It’s no doubt that Executive Assistants are tasked with a wide range of tasks – it’s what makes them rockstar employees! Here are some adapted takeaways: What about you? Executive Assistant Skills Communication Skills: Excellent written and verbal communication skills are critical in this field whether speaking on the phone, writing an email, or voicing an opinion. If you had a magic wand, what would you change about the company overnight? This article truly shed some light regarding how much focus and dedication this PA position may require. Be kind, be positive. View all articles on You and Your Work →, Practically Perfect PA2020-11-24T12:32:21+00:00November 24th, 2020|, Practically Perfect PA2020-11-17T10:56:27+00:00November 17th, 2020|, Practically Perfect PA2020-06-29T09:38:49+01:00June 18th, 2020|, Practically Perfect PA2020-06-29T10:42:04+01:00May 25th, 2020|, Practically Perfect PA2020-06-29T10:48:42+01:00May 7th, 2020|, admin2020-06-29T11:30:14+01:00March 18th, 2020|. Great article. Whether it’s news about an upcoming acquisition, HR matters, financial reports, or trade secrets, top-level executives constantly deal with sensitive information. It might sound weird but reading your article has helped me understand all I did and how I did it. Today’s executives lean on their assistants not just for admin help, but for strategic counsel, technical expertise, and critical analysis. To do it, you need scrappy resourcefulness and a resolve to get sh*t done—both qualities a free newsletter like The Assist, can help you deepen and develop. A fantastic article, just what I was looking for. But when you can, pair the more mindless activities together to maximize your time. The short increments make focused attention more accessible. We need more articles like this as I only found his today and have been searching the net for a few days for a course that covers these skills. Top 10 Skills Needed for Executive Assistants. Here at Practically Perfect PA, we have been working with Assistants to make sure they have a high-level understanding of the fundamental Executive Assistant skills and expertise required in the role. Executive assistant skills can include hard and soft skills such as technology skills, organization, communication and time-management skills that help them succeed in their roles. Many of our executive protection operatives (bodyguards) are seeking training for To be a top-notch executive assistant, you will need to have a few technical skills under your belt, as well as a number of soft skills that are critical in a high-powered office environment. Hi Susan! (Sign up here). Here it is again: 23 Books Every Executive Assistant Should Read. 6. FAQ Your boss doesn’t want a yes-man or yes-woman. The candidate must have an expert level certification in office productivity software, word processing, spreadsheets and presentation … Oftentimes Executive Assistants are seeing projects through from beginning to end, and working with different departments to get things done. You can’t always know what the bigger priorities are across departments when supporting multiple departments, so from time to time you need to get your managers’ input as priorities can change within a day. They keep abreast of technological changes so that they can quickly master new technologies and keep a watchful eye on the latest gadgetry. Anything we missed? Keep sharing more like this. Assistants are asked to work on a vast multitude of tasks, and it requires them to have a variety of skills. How else can you get more done in the same amount of time? Sign Up Get immediate access to over 1000 + Premium & Free CV templates. Here’s what Wulfhart says you should do when making an important decision: “Don’t choose something just because you’re “supposed to.”, “Remember that doing something trumps doing nothing.”. Over the years, I’ve learnt some valuable lessons about what it takes to be an exceptional executive assistant. In simpler terms, EAs need to help their bosses prioritize, and they need to be absolutely ruthless about it. Thanks for the information. Executive Assistant … Reminding us to always be decisive and truthful is highly appreciated because sometimes executives can be rude and disgraceful. Artificial Intelligence: Will it help or hurt the Assistant Profession? For more info visit: Privacy Policy & settings. keep posting more information on this. Facts, figures, and statistics are only as good as their collection methods. Visualize your hypothetical actions and expand your thinking skills through. Executive Assistants (EAs) perform, coordinate and oversee office administrative duties while providing an extensive level of support to Executive Managers. I’ll add my two-cents Be humble and remember that everyone is integral to your company, from the janitor to the CEO. Very resourceful and on point. your RSS feed to my Google account. Since many executives want numbers to back up decisions, it’s important that EAs know how to question sources. Taking the time to fully utilize these tools will help with your overall productivity and can assure your executive that you are prepared for any tool that comes across your path. If your organization game could use some improvement, check out monday.com (our favorite) as a solution! Experience . EA courses. It’s important to keep things in perspective and be able to laugh at yourself (and your boss) every once in a while. Edit your skills regularly so that your profile stays up to date. Excellent Communication Skills. It takes sound judgment on your part to figure out what warrants attention and what you need to shut down. Great catch, Lilly! Prioritization is something you work on in collaboration with your boss and is definitely something you’ll both get better at over time. Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers.

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